1. Who We Are
Prime Documentarium operates at Cç de Dom Pedro Pitões 15, 4050-467 Porto, Portugal. We provide educational workshops for landlords and small property investors in Portugal. You can contact us at [email protected] or by telephone at +351 935 557 024.
For the purposes of the General Data Protection Regulation (EU) 2016/679 (GDPR) and Lei n.º 58/2019 (the Portuguese law implementing the GDPR), Prime Documentarium is the data controller for personal data collected through this website.
2. What Personal Data We Collect
We collect personal data only when you voluntarily provide it to us. The categories of data we collect include:
- Contact enquiry data: When you submit the contact form on our website, we collect your full name, email address, telephone number, and the content of your message.
- Workshop registration data: When you register for a workshop, we collect your name, email address, telephone number, and any information you provide about your property management situation that is relevant to the programme.
- Technical data: We may collect standard technical information when you visit our website, including your IP address, browser type, pages visited, and time of visit. This is collected through cookies where you have consented to their use.
3. Legal Basis for Processing
We process your personal data on the following legal bases:
- Contractual necessity (Article 6(1)(b) GDPR): Where processing is necessary to fulfil a contract with you — for example, to process your workshop registration and deliver the programme.
- Legitimate interests (Article 6(1)(f) GDPR): To respond to enquiries submitted through our contact form and to maintain appropriate records of our activities.
- Consent (Article 6(1)(a) GDPR): Where you have given explicit consent — for example, when accepting optional cookies through our cookie consent mechanism.
- Legal obligation (Article 6(1)(c) GDPR): Where we are required to retain data by applicable Portuguese or EU law.
4. How We Use Your Data
We use the personal data we collect for the following purposes:
- To respond to enquiries submitted through our contact form
- To process workshop registrations and communicate relevant information about the programme
- To send administrative communications related to a workshop you have registered for
- To maintain records as required by Portuguese commercial and tax law
- To improve the functionality and content of our website (using anonymised analytics data where consent has been given)
We do not use your data for automated decision-making or profiling. We do not use your data for marketing purposes without your explicit consent.
5. Data Sharing and Transfers
We do not sell, rent, or share your personal data with third parties for their own marketing purposes. We may share your data with:
- Service providers: Third-party providers who assist us in operating our website or delivering our services (for example, email hosting providers), acting as data processors under appropriate data processing agreements.
- Legal authorities: Where we are required to disclose information by applicable law, court order, or regulatory authority.
Where data is transferred outside the European Economic Area, we ensure appropriate safeguards are in place in accordance with Chapter V of the GDPR.
6. Data Retention
We retain personal data only for as long as necessary for the purposes described in this policy:
- Contact enquiry data: up to 12 months from the date of the enquiry, unless a workshop registration follows.
- Workshop registration and participation data: up to 5 years from the date of the workshop, in compliance with Portuguese commercial record-keeping requirements.
- Technical and analytics data: up to 26 months from collection, in line with standard analytics retention practices.
7. Your Rights
Under the GDPR and applicable Portuguese law, you have the following rights in relation to your personal data:
- Right of access: You may request a copy of the personal data we hold about you.
- Right to rectification: You may request correction of inaccurate or incomplete data.
- Right to erasure: You may request deletion of your data where there is no legitimate reason for us to continue processing it.
- Right to restriction: You may request that we restrict processing of your data in certain circumstances.
- Right to data portability: Where processing is based on consent or contract, you may request your data in a structured, commonly used format.
- Right to object: You may object to processing based on legitimate interests.
- Right to withdraw consent: Where processing is based on consent, you may withdraw consent at any time without affecting the lawfulness of prior processing.
To exercise any of these rights, contact us at [email protected]. We will respond within 30 days. You also have the right to lodge a complaint with the Comissão Nacional de Proteção de Dados (CNPD) at www.cnpd.pt.
8. Cookies
Our website uses cookies. Please refer to our Cookie Policy for full details of the cookies we use, their purposes, and how to manage your preferences.
9. Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures are reviewed and updated regularly.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The date at the top of this page reflects when the policy was last revised. Continued use of our website following any changes constitutes acceptance of the updated policy.
11. Contact
For any questions about this Privacy Policy or our data practices, contact us at:
Prime Documentarium
Cç de Dom Pedro Pitões 15
4050-467 Porto, Portugal
[email protected]
+351 935 557 024